Vicki Van Gorder

Responsibilities:

• Facilitate on-site event management to ensure successful implementation of regional education events, including contracted arrangements for function space, sleeping rooms, catering services, equipment needs and any special event needs
• Coordinate on-site arrangements for all regional education events and meetings including regional competitions
• Communicate with Facility Event Coordinator to review venue contract and determine the venue staff person and contact information with whom you will communicate on-site
• Oversees registration for all regional events
• Contact venue staff to introduce yourself as the On-Site Event Coordinator and reconfirm contracted services as outlined in the final contract.
• Coordinate activities with other regional education and administrative staff as appropriate
• Prepare housing and registration information and registration form for distribution to Chorus Presidents/Team Leaders and/or specialized training groups with in input from Education Coordinator and/or appropriate In-Region Faculty
• Act as registrar for regional education events
• Provide on-site registration check-in area and staff
• Confirm on-site any negotiated services on arrival at event, including catering needs and all BEO’s. 
• Appoint monitors for classrooms
• Confirm hotel master bill in collaboration with Finance Coordinator and Facility Coordinator
• Appoint additional staff as needed
• Meet with other members of the Regional Management Team as requested
• Works in coordination with the Education and Communication Coordinators on educational events

Regional Convention

• Works in coordination with the Chair of Regional Convention (CRC) and Convention Coordinator as defined in the Guidelines for Regional Convention and as adjusted by CRC and Convention Committee