Vicki Van Gorder

On-Site Events Coordinator
2021 to 2023


  • Facilitate on-site event management to ensure successful implementation of regional education events, including contracted arrangements for function space, sleeping rooms, catering services, equipment needs and any special event needs
  • Coordinate on-site arrangements for all regional education events and meetings including regional competitions
  • Communicate with Facility Event Coordinator to review venue contract and determine the venue staff person and contact information with whom you will communicate on-site
  • Oversees registration for all regional events
  • Contact venue staff to introduce yourself as the On-Site Event Coordinator and reconfirm contracted services as outlined in the final contract.
  • Coordinate activities with other regional education and administrative staff as appropriate
  • Prepare housing and registration information and registration form for distribution to Chorus Presidents/Team Leaders and/or specialized training groups with in input from Education Coordinator and/or appropriate In-Region Faculty
  • Act as registrar for regional education events
  • Provide on-site registration check-in area and staff
  • Confirm on-site any negotiated services on arrival at event, including catering needs and all BEO’s. 
  • Appoint monitors for classrooms
  • Confirm hotel master bill in collaboration with Finance Coordinator and Facility Coordinator
  • Appoint additional staff as needed
  • Meet with other members of the Regional Management Team as requested
  • Works in coordination with the Education and Communication Coordinators on educational events

Regional Convention

  • Works in coordination with the Chair of Regional Convention (CRC) and Convention Coordinator as defined in the Guidelines for Regional Convention and as adjusted by CRC and Convention Committee

Members only

Region 17 is Social!

Our Region

SAI Region 17, contains parts of Indiana, Michigan, New York, Ohio and Pennsylvania. We currently have over 700 members in 22 choruses and over 30 quartets.
International Data Privacy Policy (updated 2018)